Woodland Group Ltd, together with its affiliates and subsidiaries (“Company”, “we”, “us”, “our”) respect your privacy and are committed to protecting it through our compliance with this policy.

This policy describes the types of information we may collect from you and our practices for collecting, using, maintaining, protecting, and disclosing that information.

Personal information is defined as any information, which in itself or in combination with other information, can be used to identify you or link to you, including but not limited to name, address, email address or telephone number.

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (“GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. The new post-Brexit UK-GDPR is nearly identical to the EU-GDPR. It is based on the same legal language as the EU GDPR, but with the parts of the text that read EU and Union law replaced with the UK and domestic law. The UK-GDPR merges the two pre-existing regimes for personal data protection, namely, EU-GDPR and the DPA 2018.

We also have locations in the United States, with operations throughout the world. During your use of our website, services and your interaction with us, personal information may be transferred outside of your home country. All such transfers shall be completed in accordance with this privacy policy and as permitted by applicable data protection laws. In the case of transferring personal data when the GDPR or other relevant law or legislation applies, we will do so where at least one of the following safeguards applies:

• Personal data is any information about you that enables you to be identified.
• Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

Our Website is not intended for children under 18 years of age. No one under age 18 may provide any information to or on the Website. We do not knowingly collect personal information from children under 18. If you are under 18, do not use or provide any information on this Website or on or through any of its features/register on the Website, make any purchases through the Website, or provide any information about yourself to us, including but not limited to your name, address, telephone number, email address, or any other names or identifiers that you may use. If we learn that we have collected or received personal information from a child under 18 without verification of parental consent, we will delete that information. If you believe we have any information from or about a child under 18, please contact us at john.stubbings@woodlandgroup.com.

This Website may include links to third-party websites, embedded plug-ins, and/or applications. Clicking on such links or enabling such plug-ins or applications may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy policy of every website you visit.

Under UK and EU regulations, you have the following rights, which we will always work to uphold:

• The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 12.
• The right to access the personal data we hold about you. Part 10 will tell you how to do this.
• The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
• The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
• The right to restrict (i.e. prevent) the processing of your personal data.
• The right to object to us using your personal data for a particular purpose or purposes.
• The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
• Applicable local laws such as the GDPR, Nevada privacy laws and California Consumer Privacy Act (“CCPA”), may provide you with rights in respect of your personal data if you are in the territory to which the GDPR applies (i.e. the European Economic Area “EEA“). As a business we will honour such rights to the extent that these rights have been granted to you under applicable local laws. If you are unsure on which country’s data protection laws apply to you, we recommend that you seek advice of a data protection lawyer.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 12.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

We may collect some or all of the following personal data (this may vary according to your relationship with us):

• Contact information: such as name, postal address, e-mail address, telephone number, and similar contact information.
• Personal information:such as date of birth, job title, profession
• Account information: such as credential details and information for any services that you may make use of on our site.
• Browsing information: including network and connection information (including IP addresses), device and browser identifiers, information collected through cookies, web beacons, login data, browser type and version, time zone settings and locations, operating platform, and other technology on the devices you use to access the Website and similar information.
• Usage history information: including your search queries on the Website, your preferences, interests, any feedback and survey responses.
• User information: including communications, reports, complaints, comments, feedback, information that you provide by filling in forms on our Website, and other information provided at the time of registering to use our Website or requesting further services and/or products.
• Marketing information: includes your preferences in receiving marketing from us and our third parties and your communication preferences.
• Other information: we may also collect any other personal information about you in accordance with applicable laws.

We may also collect, use and share Aggregated Data such as statistical or demographic data. Aggregated Data could be derived from your personal data but is not considered personal data as determined by the GDPR or other relevant law or legislation as this data will not directly or indirectly reveal your identity. For example, we may aggregate your data to calculate the percentage of users accessing a specific Website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes but is not limited to details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:

• Providing and managing your account.
• Supplying our products and services to you. Your personal details are required in order for us to enter into a contract with you.
• Personalising and tailoring our products and/or services for you.
• Communicating with you. This may include responding to emails or calls from you.
• Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by clicking the unsubscribe link within an email, or by writing to us using the details in Part 11.

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone or by post with information, news, and offers on our products and/or services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.

We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR as follows.

We share your data within the group of companies of which we are a part and in some cases agents, partners and third party suppliers. Where this involves the transfer of personal data outside the EEA, we ensure that personal data is protected by requiring all companies within the group along with agents, partners and third party suppliers to follow the same rules with respect to personal data usage. These are known as “binding corporate rules”. More information on binding corporate rules is available from the European Commission.

We may share your personal data with other companies in our group for legitimate business reasons.

We may sometimes contract with third parties to supply products and/or services to you on our behalf. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained above in Part 8.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

The Information We Collect:

We do not collect any personal information from our Website visitors so you are free to visit our Website as often as you like without the need to register. The only condition is that all users of this site must agree to our Terms and Conditions of Use and this Privacy Policy before using this Website.

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including pages visited, assets loaded, the time it takes components to load, and any information as provided by standard or extended web server logs.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically is statistical data and may include personal information. It helps us to improve our Website and to deliver a better and more personalised service, such as by enabling us to:

• Estimate our Audience Size.
• Predict usage patterns.
• Customise the presentation of our Website according to the visitor’s individual interests.
• Speed up search results.
• The ability to recognize repeat visitors when they return to our Website.

The technologies we use for this automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on your computer. You may refuse to accept browser cookies by changing the appropriate settings in your browser. However, if you change this setting to disable cookies, you may be unable to use certain parts of our Website.Our websites and apps are not designed to respond to “do not track” requests from browsers. We may use them as follows: a to allow us to know when users return to our website and which pages or services you access while there; and b to gather information on an aggregate basis in order to identify the most popular areas of our Website and make it easier for users to access them.
• Web Beacons. The Website and our e-mails may contain small files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company to count the number of users who have visited specific pages or opened an email and for other related website statistics.
• You are encouraged to visit our Website and make enquiries in relation to our products and services. Where you submit an enquiry to us you may be required to submit to us your name, e-mail address and / or your mobile telephone number (if appropriate) (together referred to as "Personal Information").

Disclosure of Information:

We want you to feel free to use and explore our Website without worrying about whether your visit will generate unwanted sales or marketing activity such as junk mail or spam.

Woodland Group complies with the Data Protection laws in the United Kingdom, Europe and USA. We take all reasonable care to prevent any unauthorised access to and use of your personal data.

Our staff and those working for our agents and contractors maintain a responsibility to keep your Personal Information confidential and will only use it to offer relevant products and services related to your enquiry or order.

Whilst any Personal Information that we use to provide or promote our services to you will not be passed to any third party organisation for marketing purposes, on occasion your details may be shared by Woodland Group approved contractors or agents, in order to inform you and / or produce relevant services.

If you do not wish to receive this information from Woodland Group or our associates or wish to delete Personal Information you have submitted through the Website please send an email to us at mail@woodlandgroup.com.

We reserve the right to disclose personal data to any third party which has a legal right to request such information.

Security of Data:

We will provide the same protections in respect of any electronic communications received from you as those employed in respect of information received by post and telephone.

Links to Other Sites:

If you use a link on this Website to take you to another site, your privacy will not be protected in accordance with this policy. You will need to check that website’s own privacy statement.

We make no representations as to the accuracy or any other aspect of information contained in other websites.

Consent and Changes to the Website Privacy Policy:

By using this Website you consent to our collection and use of your Personal Information as stated above.

We want you to be aware of the information we collect and how we use it at all times.

If we need to change our Privacy Policy we will post the changes on this page, and may place notices on other pages of the website to draw your attention to any change. Continued use of the Website will signify that you agree to any such changes.

Validation:

The Woodland Group website validates as transition markup XHTML and the CSS validates as an interoperable Web page. W3C is the world wide web authority regarding standards and compliance for websites.

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

Group/Global: john.stubbings@woodlandgroup.com

UK: darren.brundell@woodlandgroup.com

USA: emily.cori@woodlandgroup.com

Telephone number: +441245 619900.

Postal Address: Woodland House, Montrose Road, Chelmsford. CM2 6TE

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available on our website www.woodlandgroup.com (Data Privacy Notice).